Kenyan secondary schools are now required to adopt IPSAS (International Public Sector Accounting Standards) accrual accounting for audit compliance. Manual Excel or basic bookkeeping software no longer suffice. This article compares IPSAS‑compliant systems – and explains why our JNGlobal School Accounting System is the most comprehensive solution for boarding and day schools.
What is IPSAS Accrual Accounting?
Unlike cash accounting, accrual accounting records revenue when earned and expenses when incurred – even before money changes hands. This gives a true financial position. Kenyan secondary schools must produce:
- Statement of Financial Performance (Income & Expenditure)
- Statement of Financial Position (Balance Sheet)
- Cash Flow Statement
- Notes to the Accounts (disclosures)
Our Full Suite – 7 Integrated Modules
We have built a modular system based on actual contracts (e.g., with EduWorld Ltd). Each module is fully IPSAS‑compliant.
📘 1. Receivables Module (Fee Collection & Other Income)
Track every student's fee structure, payments, discounts, and arrears. Generate receipts, statements, and aging reports. Supports M‑PESA, bank transfers, and cash. Automatic reconciliation with bank statements.
📊 2. Accounting Reports (Trial Balance, Cashbook, Ledgers)
Full double‑entry bookkeeping. Post journal entries, maintain chart of accounts (customisable to IPSAS codes). Generate trial balance, general ledger, accounts payable/receivable ledgers, and cashbook – all in real time.
📅 3. Annual Reports (IPSAS Financial Statements)
One‑click generation of audited financial statements as per IPSAS. Includes notes on accounting policies, non‑financial assets, employee benefits, and contingencies. Used by schools that passed KICD and internal audits.
💰 4. Budgeting Module
Create annual activity‑based budgets per department (academic, boarding, sports, etc.). Compare actual vs budgeted figures monthly and flag variances.
📱 5. Smart SMS Module
Send fee reminders, report card alerts, and event notifications to parents. Integrates with AfricasTalking. Parents can also check balances via SMS.
🖨️ 6. Bank Cheque Printing
Print customised cheques from the system – supports all Kenyan banks. Reduces manual errors and speeds up supplier payments.
☁️ 7. Cloud Hosting & Management
We set up your domain, secure VPS, daily backups, and SSL. Free support for the first 12 months. No IT staff required.
Why Schools Choose Us
- Audit‑ready reports – one school cut reporting time from 2 weeks to 1 day (see case study).
- M‑PESA auto‑reconciliation – fees paid via Paybill are automatically matched to student accounts.
- Parent portal – parents log in to see balances, download receipts, and view results.
- User training & documentation – we train bursars and accountants until they are confident.
- White‑label version – available for resellers (we have a partnership with EduWorld Ltd).
Pricing & Implementation
Total cost for the complete suite (all 7 modules) is KES 360,000 one‑time, plus optional monthly hosting of KES 3,000. We also offer individual modules starting from KES 15,000.
Implementation takes 7–13 weeks depending on customisation. Free 12‑month support included.
Ready to automate your school's finances?
Request a guided demo of the IPSAS system – we'll walk you through the trial balance, budget reports, and M‑PESA reconciliation.
📅 Book a Demo